Team standup
Renewal review
Follow up
Team standup
Discovery call
Site visit
Bridgewater
Team standup
Demo
Team standup
Onboarding
Quote review
Team standup
Discovery call
Callback
Team standup
30 min
Onboarding
60 min · booked by an agent
Quote review
30 min
A diary thatfills itself in,without double bookings.
Booking links your customers can use at midnight, a shared calendar that syncs both ways with the one you already keep, and reminders that stop follow-ups being forgotten.
Nobody loses a deal because of the calendar. They lose it in the gaps around it.
Scheduling looks like a solved problem until you count what it costs you. Here are the four moments where a booking quietly turns into a lost customer.
A customer calls at 7pm
Nobody answers, they ring a competitor
The agent books them into a real slot
You send five emails to find a time
Three days pass, the deal cools
One booking link, they pick, done
Two people book the same hour
Someone gets stood up
External calendars are synced in, so the slot was never offered
You promise to follow up Thursday
Thursday arrives, nobody remembers
A reminder exists the moment you promised it
Let them book themselves, at two in the morning.
Build a booking link with your own questions on it, share it anywhere, and let customers pick from the slots you are genuinely free. The appointment lands in your calendar and on their contact record at the same moment.
A builder, not a template
Decide the duration, the availability and the questions you need answered before the meeting starts.
Ask what you actually need
Custom fields on the booking form, so a site visit collects an address and a demo collects a team size.
Only real slots appear
Availability comes from your live calendar, including the external one you synced, so nothing offered is already taken.
Confirmation they can trust
A clean confirmation screen at the end, so nobody is left wondering whether it worked.
Discovery call
30 minutes · Video or phone
Times you are free
What you asked them
One calendar, sitting next to the customers it is full of.
A standalone calendar tells you that you have a 2pm. This one tells you it is Rowan Vale, that he called twice last week, that his renewal is due, and what was said the last time anyone spoke to him.
Day, week, month and agenda
Four views because different jobs need different zoom levels. A field team lives in the day view, a manager in the month.
Appointments with real detail
Attach guests, notes and the contact record, so opening an appointment tells you everything before you walk in.
Block time you are not available
Lunch, travel, focus time. Blocked time never gets offered on a booking link.
Guests, internal or external
Pick colleagues from the team or add someone outside the company to the same appointment.
Several calendars at once
Keep separate calendars for teams, sites or services and view them together or on their own.
A mini calendar that stays put
Jump to any date from the rail without losing the view you were working in.
Nobody is giving up the calendar they already use.
So do not ask them to. Sysevo publishes your bookings out as a feed your existing calendar can subscribe to, and pulls your existing commitments in, so an agent never offers a slot you are already busy in.
Export out
A branded iCal feed of everything booked in Sysevo. Subscribe from Google Calendar, Outlook, Apple Calendar or anything else that speaks iCal, and it stays current on its own.
Import in
Paste the iCal URL from your existing calendar or booking platform and those commitments appear here, which is what stops the double booking before it happens.
Comes in from your calendar
Goes out from Sysevo
Because the left column arrives before the right one is offered, a slot you are already busy in never appears on a booking link in the first place.
An empty slot costs you twice. The work, and the person you turned away.
A booked slot that nobody turns up for is worse than an empty one, because you protected it. You said no to someone else, sent an engineer, or held a clinician back. The fix is not complicated: remind people, and make it trivially easy to move rather than ghost.
They get reminded
A reminder exists from the moment the appointment does, so nobody depends on someone remembering to send it.
Moving is easier than vanishing
Most people who do not turn up did not decide to waste your time. They just had nothing easy to click.
You see it coming
Because appointments carry the contact and their history, a pattern of cancellations is visible rather than anecdotal.
Booked
42
appointments this week
Confirmed
39
after reminders went out
Moved
2
rescheduled, not lost
No-show
1
the slot you can still fill
Illustrative figures. What you actually get depends on your customers, not on us.
The meeting is the easy part. Everything after it is where deals die.
Reminders are on every plan, because a promise you forget is worse than one you never made. Task boards give the work after the call somewhere to live where a manager can see it.
Reminders
Set one the moment you make the promise, from wherever you are in the product. On every plan, including the entry tier, because forgetting to call someone back is not a problem that only affects large companies.
Tasks
Boards with columns you define, cards you can assign to several people, filters for when the board gets busy, and a list view for anyone who thinks in lists. My Day pulls whatever is yours into one screen.
Send Bridgewater quote
Chase Q3 renewal
+4 more
Onboarding pack
Contract review
+1 more
Discovery call notes
+11 more
A diary is not one problem. It is a different problem in every trade.
Which is why the pieces are separate: booking links, availability, blocked time, custom fields and multiple calendars assemble differently depending on what you actually do.
Clinics and dental
Recurring appointments, a booking link that collects the reason for the visit, and blocked time that respects a clinician list rather than one shared diary.
Trades and field teams
Site visits with an address collected up front, day view on a phone in a van, and travel blocked out so the next job is not booked ten minutes after the last one.
Agencies and consultancies
Discovery calls booked straight from the website, an availability grid across several people, and tasks that carry the work out of the meeting.
Salons and studios
Short back to back slots, text reminders because the customers do not live in an inbox, and a link they can rebook from without ringing.
The best booking link is a phone call somebody answered.
This is where scheduling stops being an admin tool and starts making money. Your AI voice agents can see the same availability, so a caller at 9pm on a Sunday gets offered a real slot and is booked before they hang up. No callback promised, no lead lost overnight.
See how the voice agents workWhat people ask about booking and calendars
Mostly about sync, double bookings, and whether an AI agent can really book a slot.
Import your existing calendar as an iCal feed and those commitments appear in Sysevo, so a slot you are already busy in is never offered on a booking link. Sysevo also publishes its own bookings as an iCal feed you can subscribe to from Google Calendar, Outlook or Apple Calendar, so the sync runs in both directions.
Everything included
Scheduling is one part of what you already get
Calendars, booking links, reminders and tasks sit in the same account as your calls, contacts and finance. Here is the full picture.
The rest of the business
A CRM that fills itself
Leads and contacts flow in from every call automatically, auto-placed in the right pipeline stage from the call’s outcome.
Booking links that actually book
Share a public link, let people pick a slot inside your real availability, and keep your calendar feeds in sync.
Your inbox, inside the platform
Connect Gmail, Outlook or another provider and work your email from here, and every message links back to the right lead.
Campaigns and sequencesGrowth+
Bulk email campaigns and multi-step drip sequences with open and click tracking, plus stage-triggered emails from your pipeline.
Checkout and payments, built in
Create payment links, take checkout payments across six providers, and embed payment widgets anywhere.
E-signature that is actually built in
Send a contract, get it signed, and every signature is timestamped and logged, with no separate e-sign tab.
A form builder, and every submission
Build a form, publish it, and turn any submission into a CRM lead in one click.
Somewhere real to keep documents
Store, organise and share files, with expiring links when something needs to go outside the team.
Team chat that does more than message
DMs, channels and video calls, plus slash commands that create a task or book a meeting without leaving the conversation. Meetings get analysed afterward too.
A real workspace for docs and planning
Write and co-edit documents and structured pages with your team, comment inline, and keep a version history, built in rather than bolted on.
Tasks and reminders, for everyone
A shared task board and reminders that can be personal or visible to the whole team.
Bring your own leads in, too
Import a contact list by CSV, ready to work in minutes.
Or let the platform source themGrowth+
Point it at a market and it finds and enriches leads for you.
One picture, not three dashboards
Calls, CRM activity and revenue, reported together rather than scattered across separate tools.
Role-based access for the team
A handful of role presets decide who sees what, rather than one shared login for everyone.
A finance ledger with real reportingCommand+
Multi-currency accounts, invoicing, forecasting and exportable financial reports. The numbers side of the business, handled.
Procurement without the spreadsheetCommand+
Purchase orders, supplier records and expense claims, with approval rules you set.
Voice & calling
A number, live in minutes
Rent a Sysevo number from $3/month or forward the line you already use. Either way, no porting paperwork, just a working agent.
Or bring your own carrierCommand+
Connect Twilio, Telnyx, Vonage, Plivo, Cloudonix or Vobiz in a few clicks, or self-host over SIP through Asterisk if you run your own telephony.
Two ways to build an agent
A guided simple view for straightforward setups, or a full visual workflow editor with branching logic and conditions. Same agent, whichever view you use.
Full control over behaviour and voice
Tune personality, speaking pace and interruption sensitivity, and pick the model behind it: OpenAI, Claude, Gemini or Grok.
6,000+ voices to choose from
Browse the full voice library by accent, age, gender and use case, or reuse a voice you have already saved.
Voice cloningGrowth+
Upload a short sample and your agent speaks in that voice. A founder’s, a brand ambassador’s, whoever you choose.
Tools and knowledge bases, mid-call
Give an agent documents to search and custom tools it can call out to, so it can act on real information while the caller is still on the line.
Outbound campaigns with real retry logic
Batch-dial a list and set exactly what happens on no answer, busy or voicemail, with automatic recalls with a delay and a retry cap you control.
Every call recorded and transcribed
Follow a call’s transcript live, or come back to the recording and full transcript afterwards.
Every call analysed
Automatic conversation analysis on every call, plus up to 15 custom fields you define for your industry.
Live scoring and sentimentGrowth+
Every call scored and read for sentiment as it happens, not just summarised afterward.
The agent acts, not just talks
Book an appointment, send an email, take a payment, create a task or send a form, queued the moment a call is analysed, with your approval where it reaches the caller.
A real voice call, embedded on your site
Not a chat bubble. A live voice widget with an audio-reactive interface, dropped straight into your website or app.
REST API and an MCP server
Build against a full REST API, or connect an MCP server directly to Claude Code, Cursor, Claude Desktop or Zed.
Pay-as-you-go, on your terms
A wallet that tracks plan minutes and top-up minutes separately, with auto-recharge if you want it and billing you can see into at any time.
Caller memory
Recognised from the second call on
A caller’s number is matched the moment they call, and their profile loads before the agent even says hello.
The details, remembered
Names, preferences, addresses and what happened on past calls, carried into the next one automatically.
Organised the moment it is captured
Contact details, preferences, orders and complaints are sorted into their own sections automatically, so a profile stays scannable instead of turning into a wall of text.
Tuned to your industryGrowth+
The fields memory looks for are pre-set for your industry, covering recruitment, property, retail and more, with anything else the agent picks up still captured as a custom fact.
One profile, the whole history
Every call is linked to the same caller profile, so nothing has to be repeated or looked up by hand.
Follows them off the phone, too
The same memory carries into WhatsApp and Telegram conversations, so a caller never has to reintroduce themselves on a different channel.
Shared across agentsGrowth+
Route a caller to a different agent and the memory follows them, so the story does not reset.
You set the rules
Choose what gets remembered, and clear a caller’s memory whenever you want.
Notes only your team can see
Flag a caller VIP or do-not-call, add tags, or leave a private note, kept separate from what the agent captures automatically, and every change is logged.
New information supersedes old, nothing gets erased
When something changes, such as an updated address or a new preference, the old value is superseded rather than overwritten, so the history stays intact until you ask for it to be cleared.
Read back as facts, never as instructions
What a caller says can update their profile, but it is never treated as a command. Nothing said on one call can change how the agent behaves on the next.
Card details never touch Sysevo
Payments run through your provider’s own checkout, so only the reference comes back into the caller’s profile.
Erasable on request
A caller’s profile and memory can be cleared whenever you need, and the change is logged.
Never shared between businesses
One customer’s caller profiles are isolated from every other Sysevo account at the database level, not just in the interface.
No add-ons, no second subscription, nothing to wire together yourself. It is one platform and one bill. Everything unmarked is on every plan; a handful of the heavier modules open up further up the tiers, and those are marked above. See what each plan includes.
The lead that called at nine on a Sundayis gone by Monday.
Unless something answered. We will sync a calendar you already keep, build a booking link against it, then ring in as a customer and put a real appointment in your diary.
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